Documents Required for Onboarding¶
What documents are needed for your onboarding?¶
Hex Trust is a fully licensed custodian with strict KYC regulatory requirements. This checklist serves as a guideline for the documents required for onboarding, based on business type.
The KYC process aims to understand management and ownership of your corporation, beneficiaries of business activities, and ultimate beneficial owners. "Transparency and traceability are key when it comes to understanding you as a client."
Please note that supplementary information may be requested on a case-by-case basis.
Individual Onboarding¶
- Passport Copy — valid for at least 1 year
- Proof of address — Utilities bill/bank statement (issued within 3 months)
- Recent selfie with passport copy (clearly showing passport details)
- Source of Wealth — Latest available Individual Income Tax statement or assessment issued by a government agency (within 12 months)
- Declaration of Professional/Accredited investor (Portfolio of 8 million HKD) — Yes/No
Corporation Specific Onboarding¶
- Certificate of Incorporation
- Certificate of Good Standing/Business Registration extract from government registrar website (within 6 months)
- Memorandum and Articles of Association
- Source of Funds — Document proof such as Audited Annual Report, Bank Statements, or Portfolio Report
- Official Company Report or Government Documents (last 6 months), including:
- List of current directors
- List of all intermediate shareholders and ultimate beneficial owners (natural person) owning/controlling more than 25% of the entity with exact percentage of holdings
- For offshore jurisdictions without official reports: certificate of incumbency (within 6 months)
- For Hong Kong entities: most recent NAR1 or NNC1 form (for recently incorporated entities)
- Documents for Directors, UBOs, and intermediate shareholders owning 25% or more:
- Passport copy (valid for 1 year)
- Proof of address — Utility Bill/Bank statement (issued within 3 months)